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2025 Releases: SAP Integrated Software

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2025 Releases: Integrated Products for SAP ECC 6 and S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2024 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

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2024 Releases: SAP Integrated Software

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2024 Releases: Integrated Products for SAP ECC 6 and S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2024 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

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2023 Releases: SAP Integrated Software

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2023 Releases: Integrated Products for SAP ECC 6 and S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

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FIS awarded SAP Focus Partner 2023

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FIS awarded SAP Focus Partner of the Year 2023

FIS received the “Retail & Consumer Products - Partner of the Year 2023” award at this year’s SAP Diamond Initiative. This makes FIS an SAP focus partner and demonstrates its own expertise in all aspects of SAP solutions.

The FIS Group has strongly focused its business strategy on SAP and predominantly to the area of technology in the cloud. The commitment of FIS and the expertise developed was recognised at the 2023 SAP Diamond Initiative. FIS outperformed other SAP value added partners asserted and was awarded as “Partner of the Year” for “Retail & Consumer Products”.

FIS has built up a great deal of expertise, especially when it comes to the SAP S/4HANA solution and has developed its own technology solutions based on the SAP Business Technology Platform (SAP BTP). The technology solutions include:

  • FIS / fci (OCR document data reader) – for extracting the key data from a digitised document such as an invoice or sales order with minimal human effort.
  • FIS / edc (invoice monitor) – for posting invoices automatically into SAP ERP when they meet specific criteria (i.e. quantity and amount matching) and automatically forwarding payment exempt invoices to the correct teams and individuals.
  • FIS / mpm (master data and price management) – an SAP integrated tool for bulk uploads of data into SAP and a compliant method of adding new or creating new data in SAP.

In addition, FIS / TradeFlex enables the seamless connection of online marketplaces to order-to-cash and returns processes from a single application.

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Master Data Quality Starting at the Source

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SAP Master Data Quality Improvements Starting at the Source

Master data created in a pre-defined process involving employees with expertise where it is needed. FIS / mpm is deeply integrated with SAP.

Many organisations create master data in their ERP systems on an unscheduled and ad hoc basis. This often leads to errors and is one of the reasons for poor data quality. A direct consequence of this master data creation process is decreasing satisfaction among employees, vendors and customers.

To solve these issues, FIS Information Systems has developed a new way for optimising the process of creating, maintaining and managing master data. FIS have developed an SAP add-in technology that requires no modifications to SAP standard.

Governance – New Master Data and Maintenance

The FIS / mpm (master data and price management) software allows users to create new data with pre-defined forms and workflows. Within the technology a “staging area” is able to:

  • store master data under review
  • import and export data with SAP
  • allow (mass) imports of master data (i.e. from other ERP systems) in various formats
  • make bulk changes to data (i.e. increase material/article prices on a given date).

With FIS / mpm, employees are integrated into a defined maintenance process even if they do not have the authorisation to maintain master data. They do not need to have sufficient knowledge of a specific data record structure.

The FIS / mpm “staging area” uses its own tables and namespace within the SAP environment and is fully integrated with SAP (ECC 6, S/4HANA, Private Cloud etc). Essential tasks are now distributed to individuals or user departments. Missing data is supplemented and inaccurate data is corrected where the expertise is, applying quality control early in the data creation process.

Forms can be created for changing or creating master data, which can be filled in without any knowledge of organisational structures or master data classes. Users enter exactly the data they know and the rest is supplemented automatically or requested from other employees involved by using a workflow.

At the same time, this tool provides numerous options of automatically carrying out enrichments or enhancements. Erroneous entries can be minimized in this way.

Using this method, data can be enriched within the enterprise and without risk. 

Data Quality and Business Processes

Data quality has to be considered during the modelling of business processes. So a data maintenance tool must be capable of being integrated into the business processes to provide a seamless interface to master data creation and change for users.

For this purpose, FIS / mpm can be called via a fast access button for instance. This enables employees to directly access their master data worklists from a specific transaction. The fast access button can also be implemented at other points, i.e. wherever employees get in touch with business processes requiring direct access to generating a master data creation or change request.

Continuous Data Checking and Governance

With FIS / mpm, the data quality is checked at regular intervals during the master data creation/ change process. Defining the responsibilities when dealing with master data is a data governance topic. The FIS / mpm architecture allows for the entry of master data by each person involved in a specific business process and not just by the master data manager. This master data is temporarily stored in the “staging area” tables and submitted to the person responsible for the release.

 

 

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Automated Sales Order Creation

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Automated Sales Order Creation in SAP 

Sales Orders creation can be automated by eliminating data-entry of customer order data. Data is checked in the document monitor before sales orders are created. Exceptions are managed in the SAP integrated monitor before posting.
 

Sales Order Processing

Sales Order Creation - Highlights and Benefits

Automating sales order creation in SAP can be achieved by combining a number of technologies. 

FIS technologies reduce manual tasks and ease time pressure on the accounts receivables team.

As a result, the administration burden is reduced, as the process of sales order creation is made more economically.

Automatic Data Extraction - no data entry

Sales orders can be received electronically (EDI), in paper form or as an email attachment.

The key data from a customer order is extracted automatically via the FIS OCR document reader. The data is checked for potential errors before transferring  the order information to the integrated sales order monitor.

Sales Order Creation within SAP

The integrated matching process and data enrichment functions are tasked with directly converting a customer order into an SAP sales order with or without reference to a quotation or contract.

With the creation of the sales orders, additional supply chain functions such as order confirmation, shipping notification, goods issue and billing document are triggered automatically.

Customer orders that do not pass the plausibility checks successfully can be viewed by the accounts receivable team in the sales order monitor.

Functional description

  • Automated sales orders creation in SAP (paper, email or EDI data records)
  • Overview of all inquiries and purchase orders received
  • OCR image or EDI data visualisation as a PDF form
  • Full integration in SAP with all order processing functionalities
  • Quick error analysis with intelligent message logs
  • Direct communication with integrated mail system

For organisations wishing to

  • Automate sales order creation in SAP and therefore make financial and time savings 
  • Reduce the degree of manual keying and administration tasks within the current process
  • Make digital transformations within their current processes

Alternative to

  • Standard SAP ERP
  • Physical movement of financial documents
  • Manual keying of order data with no validation checks
  • Printing and scanning emailed sales order attachments

Further Benefits

  • Higher productivity of accounts receivable teams with more functions presented in a familiar SAP standard GUI
  • Software is Integrated with SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • Efficient interrogation tools for exceptions and query management
  • High financial return on investment
  • Accounts receivable team directed to more value-added work as FIS / edc automates labour intensive tasks
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2022 Releases: SAP Integrated Software

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2022 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

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FIS / TradeFlex works with ManoMano

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FIS / TradeFlex Integration with ManoMano

ManoMano is the leading European online marketplace for products relating to DIY, home and gardening. The online marketplace works with more than 3,600 retailers and offers more than. Europe’s largest online e-commerce site for DIY and garden supplies.

Working with our customers Re-In Retail International – the organisation switched to the FIS / TradeFlex hosted software, replacing their existing interfaces that were developed internally. RE-IN Retail already have connections with several marketplaces using the FIS / TradeFlex platform and benefit from standardised processes and SAP integration.

During the migration, orders could continue to be created and processed without restriction. To ensure a successful transition from the in-house developments to FIS / TradeFlex, the orders of the last 40 days were collected by ManoMano and migrated directly into FIS / TradeFlex without being transferred again into the SAP ERP system.

FIS / TradeFlex directly supported all activities for the orders, such as delivery, payment, reversal or returns. Thanks to the migration, Re-In can now also handle the sales processes on ManoMano in a fully automated manner. The connection of further marketplaces such as Cdiscount via FIS / TradeFlex is already planned.

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FIS Announces Sale of Polish Subsidiary

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FIS announces sale of Polish subsidiary 

FIS has sold its nearshore development subsidiary, FIS-SST (Poland),  to German-based management and IT consultancy Q_PERIOR AG.  The nearshore development company, provide an out-sourced software development house with core expertise in Java, Microsoft and ABAP technologies.

In 2008, FIS acquired a majority shareholding in the Polish software development company. At the time of acquisition FIS-SST had a workforce of some 20 employees. During the 14 years of partnership with FIS the organisation has grown and now employs  more than 100 consultants, software developers and project managers.

FIS-SST  worked as a nearshore partner for several major European IT development projects including expertise in software migration, transitions and business portals across a wide range of industries from healthcare, recruitment services, retail and the automotive sector.

With the sale, FIS strengthens its focus on the SAP core business. FIS focuses on SAP projects and the development of efficiency solutions, promoting digitisation of processes within enterprises.

Q_PERIOR are one of Germany’s leading management consultancies, supporting enterprises in the areas of business and IT.  

 Q_PERIOR has acquired 100% of the shares in FIS-SST as of 9th March 2022.

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Document Options Limited – Invoice Data Reading as a Service

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Document Options Limited offers invoice capture and data collection as a service

Invoice data collection as a service is used by organsiations as an addition to document capture and archiving

Introduction
Document Options Limited (DOL) are an award-winning provider of process automation, document management and document capture services and are a long-standing partner of FIS Information Systems.
Historically, scanning bureaus focus on the business of archiving documents after they have been processed. However, Document Options also provide their customers with a new service to digitise paper invoices and also to extract the key invoice data content at the first stage of the process.
The shift from "late invoice" archiving to "early invoice" archiving has transformed the accounts payable function of many organisations.
Invoice collection as a service
The invoice data collection service is available for all organisations and is not restricted only to organisations with SAP.
By combining expertise in high resolution image capture, OCR invoice reading technology and invoice completion, Document Options provide an unrivalled service for accurate invoice data capture and rapid document throughput.
 
Invoice Reading as a service schematic
Who is it for?
For organisations with who wish to:
  • Out-source the routine tasks of manual data-entry and document scanning as part of their accounts function
  • Improve the quality of their invoice data in their ERP or Financials software
  • Re-engineer their accounts payable function by working with a specialist services organisation at the first part of the invoice classification process

Key Information: Document Options Limited

Complete invoice reading process including:
  • Invoice transportation service from customer site to the DOL base in Crawley
  • High-resolution document capture of paper invoices
  • Capture of emailed invoice attachments
  • Invoice content reading services - i.e. header and line items
  • High accuracy of data capture - by checking for missing fields and data viability
  • Fast turn-around service
  • Working with FIS Information Systems directly to provide unmatched services levels
Working from home and hybrid working
Many customers have adapted to the change in working practices.
With working from home or hybrid working a preferred option - Document Options are able to collect paper invoices and transport them to their UK offices.
In this way customers can still work from home without needing to travel to the office to scan invoices . The task of image capture and invoice data collection could be outsourced to an organisation with Document Option's expertise and experience.