artificial intelligence robot checking data

Automated Sales Order Creation

00HomeTop, Products, SAP Invoice ProcessingTags: , , , , ,

Automated Sales Order Creation in SAP 

Sales Orders creation can be automated by eliminating data-entry of customer order data. Data is checked in the document monitor before sales orders are created. Exceptions are managed in the SAP integrated monitor before posting.
 

Sales Order Processing

Sales Order Creation - Highlights and Benefits

Automating sales order creation in SAP can be achieved by combining a number of technologies. 

FIS technologies reduce manual tasks and ease time pressure on the accounts receivables team.

As a result, the administration burden is reduced, as the process of sales order creation is made more economically.

Automatic Data Extraction - no data entry

Sales orders can be received electronically (EDI), in paper form or as an email attachment.

The key data from a customer order is extracted automatically via the FIS OCR document reader. The data is checked for potential errors before transferring  the order information to the integrated sales order monitor.

Sales Order Creation within SAP

The integrated matching process and data enrichment functions are tasked with directly converting a customer order into an SAP sales order with or without reference to a quotation or contract.

With the creation of the sales orders, additional supply chain functions such as order confirmation, shipping notification, goods issue and billing document are triggered automatically.

Customer orders that do not pass the plausibility checks successfully can be viewed by the accounts receivable team in the sales order monitor.

Functional description

  • Automated sales orders creation in SAP (paper, email or EDI data records)
  • Overview of all inquiries and purchase orders received
  • OCR image or EDI data visualisation as a PDF form
  • Full integration in SAP with all order processing functionalities
  • Quick error analysis with intelligent message logs
  • Direct communication with integrated mail system

For organisations wishing to

  • Automate sales order creation in SAP and therefore make financial and time savings 
  • Reduce the degree of manual keying and administration tasks within the current process
  • Make digital transformations within their current processes

Alternative to

  • Standard SAP ERP
  • Physical movement of financial documents
  • Manual keying of order data with no validation checks
  • Printing and scanning emailed sales order attachments

Further Benefits

  • Higher productivity of accounts receivable teams with more functions presented in a familiar SAP standard GUI
  • Software is Integrated with SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • Efficient interrogation tools for exceptions and query management
  • High financial return on investment
  • Accounts receivable team directed to more value-added work as FIS / edc automates labour intensive tasks
FIS EDC invoice processing diagram

00SAP Invoice ProcessingTags: , , , , ,

Make savings by automating invoice postings in SAP

FIS invoice processing technology automates data-entry, freeing up accounts payable resource. Invoices are processed in any layout, in different languages and currencies. The invoice processing  technology assists with supporting colleagues working from home.

Introduction

FIS develops software that computerizes repetitive digital tasks that are normally carried out by people. The technology combines emulating how humans read computer screens and collecting data to automate tasks in the future.

The invoice processing technology reduces accounts payable workload and generates financial savings for organisations.

  • Reducing overall workload and manual data-entry tasks
  • Posting a high percentage of invoices automatically into SAP (no touch processing)
  • Automatically forwarding FI (PO- exempt) invoices to individuals or groups
  • Providing a familiar SAP environment for invoice queries and approval workflow

Automated invoice data collection 

FIS have developed one of the most effective technologies used for collecting key supplier invoice data from a scanned or emailed attachment. By introducing technologies into the invoice data collection process there is less manual keying and improved invoice data quality. Key invoice data can now be read from invoices with different formats, languages or currencies.

SAP integrated invoice matching and posting 

As an integrated add-in to standard SAP, the invoice monitor technology enables invoices to be posted automatically. Parked invoices can be directed to designated approvers or groups.

The invoice monitor, FIS / edc, complements SAP ERP, creating new functions for the accounts payable team and approvers. The invoice monitor referencing real-time SAP data and enables incoming invoices to be identified as either payable or parked.

In addition workflows are incorporated into the invoice monitor to manage approvals. Additional functions are aimed at invoice assignments and complex invoice coding tasks.

In combination, FIS offer an enhanced process that releases accounts payable teams from routine tasks and reduces workload. A high proportion of invoices are posted to SAP without any manual intervention. 

Functions of OCR Reader and Integrated Invoice Processing

Key Benefits

Reduced Effort for AP Team and Machine Learning. Invoice content is collected automatically from day-one, so manual data-entry tasks are reduced. In time, the  data collection technology "learns" the zones where the key data on an invoice resides for each supplier in a "knowledge database".  This means that key data is read automatically from the electronic invoice.

Invoices (MM) that agree with the original PO and Goods Receipt Note (GRN) in SAP could be posted automatically. PO exempt invoices (FI) can be assigned to accounts and forwarded automatically to individuals or departments.
Improved data quality. In the invoice data extraction component, invoice data is checked against SAP tables for vendor, company code and PO recognition. Net, tax and gross values are calculated to ensure that the data has been read correctly. Furthermore, the document can be classified (invoice, credit-note.. etc.) and assigned to the correct company code automatically.
Rapid adoption. As with all FIS add-in technologies, FIS / edc complements and works with standard SAP ERP (SAP ECC 6 or S/4HANA) presenting data from SAP transactions and new FIS transactions to assist with invoice queries.
Accounts Payable teams work within standard SAP GUI display formats and approvers use FIS / edc approval workflows running on SAP Web Dynpro and Fiori App standards. By developing proprietary technologies using SAP platforms means that FIS applications are easy to adopt for organisations already familiar with standard SAP.
Deep integration with SAP standard. FIS / edc harnesses the intrinsic power of SAP with no modifications to SAP standard being necessary. The processing technology presents information in real-time from the SAP database. SAP add-ins are easier to maintain when SAP upgrades and enhancement packs are introduced.

Invoice processing remote working

Flexible  / Hybrid working
Many FIS customers have adapted to the change in working practices of working fully or partially from home. Firstly, most customers have worked with their suppliers to further increased the proportion of invoices received via email - and reduced the volume received in paper format.
In this way, invoices are read automatically and manual completions, if required, can be actioned remotely. FIS / edc is also able to accommodate electronic invoices (EDI) and checks their credentials before posting.
Adopting an electronic method of invoice recognition means that organisations are not unduly hindered by the accounts payable team working from home.

 

 
artificial intelligence robot checking data

Automated Invoice Postings for SAP

00HomeTop, Products, SAP Invoice ProcessingTags: , , , , ,

Automated Invoice Posting for SAP

Deeply integrated with SAP, FIS technology automates the posting of invoices and provides efficient tools for the management of invoice exceptions and queries

saving time saving money

FIS / edc (electronic document centre) is an SAP certified technology add-in that automates the processing of invoices and other documents such as credit memos, sales orders, customer payment advice notes and vendor statements with minimal manual intervention.

The automated invoice posting technology reduces manual tasks and eases time pressure on the accounts team. As a result, the administration burden is taken away from businesses.

Our software processes integrate with SAP to generate  financial savings as documents are processed automatically (no touch processing) and queries are handled more efficiently than with SAP standard.

The software is installed on the same IT infrastructure as SAP with no modifications to SAP standard required. The add-in technology works with the SAP database so that information is presented in real-time.

The integrated technology also includes additional functions to make business more efficient - specifically for the accounts team and invoice approvers.

FIS / edc (invoice monitor)

FIS / edc (invoice monitor) is normally paired with our automated data entry application. Combining these two technologies facilitate the posting of a high percentage of invoices in SAP without the involvement of the accounts team resulting in an unmatched "blind-booking" rate (no touch processing).

The application is further enhanced with the email invoice reader, which eliminates the need for printing or scanning of invoices sent as email attachments.

Invoice data for PO related invoices is compared to the open PO data and goods receipt data from SAP at item-line (position) level. A 3-way match, within a given tolerance, allows invoices to be posted automatically.

Approval Workflow

The Invoice Monitor supports several workflow functions including a workflow application running on the Web Dynpro platform, which allows approvers to action the invoice with forwarding and account assignment functions.

Invoice approval may also be completed from mobile devices and desktops via a FIS Fiori app. This solution provides a simplified workflow design for tablets, smartphones and desktops.

For organisations:

  • Wishing to automate the vendor payment process and make savings when booking invoices into SAP
  • Requiring a substantial increase in the quality of the supplier invoice data
  • With a substantial SAP ERP investment who are looking to enhance the payment processes and make financial and time savings
  • Reduce the degree of manual keying and administration tasks within the current process
  • Wishing to make digital transformations in their current processes

Alternative to:

  • Standard SAP ERP module
  • Physical movement of financial documents
  • Manual keying of data with no validation checks
  • Printing and scanning emailed invoice attachments
  • Using email as a workflow tool

Technologies:

  • FIS / edc has versions for both SAP ECC 6 as well as SAP S/4HANA
  • Flexible import of invoices via OCR and EDI
  • Line matching (MM) of invoice data with SAP data i.e. open orders and goods receipts in real time.
  • Automatic account assignments
  • Workflow options using SAP standards Web Dynpro and Fiori apps
  • Reporting tools to identify issues and bottlenecks to assist with further process improvements
  • Transparency and history audit for each invoice
  • Deep SAP ERP integration with worklists for accounts payable users
  • Presentation of EDI transactions as a standard PDF

Benefits:

  • Higher productivity of accounts payable teams with more functions in a familiar SAP standard GUI, freeing up time from repetitive tasks
  • Faster supplier payments - meeting corporate specific service levels
  • Invoice image displayed in FIS/edc and workflow modules as well as SAP ERP
  • Harnesses the intrinsic power of SAP ERP
  • Integrated into SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • High blind booking rate - particularly for emailed invoices
  • Efficient interrogation tools for exceptions / query management
  • High financial return on investment
  • AP team directed to more value-added work as FIS/edc automates labour intensive tasks
  • Reduction in long invoice processing times
  • Transparency and visibility of the entire P2P process

fis customers

 

 

 

 

 

 

 
Online marketplace management

Marketplace Management – not just Amazon

00HomeTop, Marketplace Management, ServicesTags: , ,

Marketplace Management, not just Amazon and eBay

Online marketplaces enable a fast and flexible method of product exposure to new markets and customer groups. For organisations with SAP, FIS / TradeFlex optimises marketplace management

Marketplace ManagementMost customers start their product search via online marketplaces such as Amazon or eBay. The marketplace platforms offer benefits for enterprises including:

  • international reach
  • unlimited product selection
  • individual advertising opportunities
  • optional shipping services

In order to achieve these benefits and with potentially higher margins coupled with improved customer satisfaction, a deep integration of the systems involved should be considered.

This is the preferred way to manage the information flow across the entire order-to-cash process, from product placement via billing, payments and returns processing.

Online marketplace logos

With the trend towards using market platform organisations such as Amazon and eBay, FIS have created a new cloud-based integration tool that provides comprehensive functions for SAP users.

FIS / TradeFlex allows organisations to manage their product data, orders, payments, returns and refunds. FIS / TradeFlex brings together your SAP system, the marketplace platform and additional systems including PIM (Product Information Management).

Your benefits by using FIS / TradeFlex

  • Comprehensive and process integration in SAP
  • Reduced workload for users as the entire process from order-to-cash, product selection and returns is covered
  • Full transparency of expenses and revenues, including reporting/evaluation
  • Centralised, multi marketplace management from one application
  • Significantly increase the visibility of your brands
  • Take advantage of new markets and customer groups locally and internationally
  • Improved customer service – ready to provide information at any time

Comprehensive Processes in Marketplace Management

FIS / TradeFlex offers the optimal software solution for organisations with SAP to connect to marketplaces.

Whether an enterprise wants to step into marketplace ecommerce for the first time or already transact business via this channel (by selling their product range via their own online shop).

The FIS / TradeFlex marketplace management software enables enterprises to overcome the challenges of new platforms by using state-of-the-art technology. Running on SAP Cloud Platform and the high-performance HANA database, FIS / TradeFlex provides the ideal opportunity to seamlessly integrate the sales of your product portfolio on marketplaces into the SAP.
The software enables the management of all order-to-cash process steps in one solution.

Key Features include  Available product quantities are automatically transferred to the online marketplace (i.e. adjusted to reflect actual stock levels in SAP in real-time)

  • Product attributes (i.e. size, colour, weight, materials) are automatically mapped with several marketplaces 
  • Billing documents are transferred back to the marketplaces via message control
  • Automatic prevention of unnecessary goods dispatches
  • Reimbursement management
  • Automated posting of charges if they are considered for payment
  • Returns notification via the marketplace
  • Back processing of payments in case of returns or credit memos

SAP Cloud PlatformSoftware applications from the cloud need to be continuously connected to the ERP system in order to avoid data silos.

The FIS professionals use SAP Cloud Platform Integration to implement continuous and efficient processes for hybrid IT landscapes as well.

What is FIS / TradeFlex? FIS / TradeFlex is not a marketplace itself. It is an application build on SAP Cloud platform and Cloud Platform Integration to connect B2B as well as B2C marketplaces  to SAP system (no matter whether it is an ECC or S/4HANA system). This is done with no SAP modifications.

Who is FIS / TradeFlex for? Generally for wholesalers and producers/manufacturers who want to simplify and automate their processes when selling at marketplaces. In summary, FIS / TradeFlex is used by organisations with SAP who want to automate their marketplace business channel with the least possible amount of manual work whilst focusing on the whole process.

The solution provides easy access to another sales channel besides their own shop-system.

What is the competitive advantage of FIS / TradeFlex? FIS focus on process integration far deeper than pushing an order to SAP. We differentiate our product by adding payment matching, returns cancellation, dispute management functionality.

Marketplace Platforms with FIS / TradeFlex connectivity.

fnac logo Fnac is a French based retain chain specialising in the electronics, books (including audio), electronics, CDs and DVDs and computer games.
mercateo online marketplace logoMercateo is a B2B trading platform on the Internet, providing business customers the facility to search for many suppliers and products
Otto marketplaceOtto is one of the world's biggest mail order and e-commerce companies. Brands include including Freemans and Gratton in the UK. 
Digitec Galaxus logo platformDigitec Galaxus is  the biggest online retailer in Switzerland – operating the Digitec and Galaxus online marketplaces.
Conrad logo platformConrad electronics is a German retailer of electronic products. The marketplace platform  is focused on consumer and specialist electronics including computing equipment.
French DIY chain Mano ManoManoMano  is a French based e-commerce company specialising in DIY goods and gardening products. ManoMano work with over 3000 retailers.
Cdiscount logoCdiscount is a French e-commerce website with products such as electronics, household appliances and food - as well as services i.e. banking, travel, and mobile phone subscriptions.
idealo logoThe Idealo website allows users to compare prices on a range of products from hundreds of shops and also offer selected flight destinations.