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2022 Releases: Integrated Software for SAP

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2022 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

inPoint Archive Document Server

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H&S Information Architects partner FIS with an SAP Certified Document Archive

The InPoint CSS Content Server for SAP Business Solutions provides a secure access to documents processed in SAP ERP (ECC 6 or S/4HANA) and FIS / edc monitors 

HandS SAP Document Archive
Who is the Document Archive for?

For organisations who wish to view invoices (and other documents) securely within FIS /edc and SAP transactions.

Key Benefits:

  • Certified SAP Archive-Link software solution
  • Displays images in SAP ERP (i.e. MIRO and MIR4 transactions) and FIS / edc (i.e. SAP GUI, Web Dynpro Approval Workflow, Fiori App Approval workflow)
  • Retention time can be set for archived invoices – after this period, the image can be deleted if there is no statutory legal requirement
  • inPoint CSS Server can be expanded to view other documents via Web Interface
  • Administration is available with fundamental SAP expertise
  • Compatible with SAP release for ECC 6 and S/4HANA
  • Presents EDI invoices as a stored PDF image – invoice data simulation
  • Provides security and additional space compared to using a File Server for document storage
  • Professional Services from an SAP certified partner

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FIS / FIS EDC Machine Learning

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Artificial Intelligence and Machine Learning Introduction and Developments

Find out how FIS and SAP are creating new machine learning technologies to solve practical business problems

Neural Network and machine learning

SAP Business Technology Platform

Artificial intelligence (AI) and machine learning (ML) are now being used by organisations of all sizes and across a diverse range of industries. Intelligent technologies like these support the digital transformation of companies and are becoming more and more important. 

SAP provides basic functionalities for the development of modern Artificial Intelligence solutions with the SAP Business Technology Platform. The portfolio includes numerous innovative technologies, such as Artificial Intelligence, Machine Learning, Internet of Things (IoT), Big Data and Blockchain.

The platform provides application developers with comprehensive functions and a wide development environment they can use to enhance, integrate and create innovative applications themselves - quickly and without any infrastructure maintenance tasks.

Your benefits by implementing intelligent SAP Technologies

  • Smooth integration of AI applications
  • Easy adjustment, enhancement, optimization and automation of processes
  • Simplified and faster work flows
  • Data-driven services can be provided immediately
  • Detailed forecasts and, consequently, faster decision making on a strong data basis
  • Creation of new data-based business models
  • Improved adaptability to market changes
  • Increased competitiveness and efficiency
  • Directly measurable added value through cost reduction and time saving

Artificial intelligence and Machine Learning

Artificial Intelligence means the capacity of machines and systems to imitate human behaviour in order to simulate intelligent behaviour. It is either the fulfilment of specific tasks, such as advertising personalisation (applied AI), or more comprehensive activities, where, for instance, entire systems or devices completely imitate human behaviour (general AI).

Contrary to many opinions, Machine Learning (ML) is not the same as AI. It is part of artificial intelligence focusing on algorithms and mathematic models. Samuel Arthur, a pioneer in the field of AI, described ML as “the ability of a system to learn without being explicitly programmed”. This intelligence is “trained” in such a way that it can solve any occurring problems by itself by developing the appropriate AI algorithms. The bigger the dataset and the number of sources, the more successful AI technology will be.

Machine Learning is essentially a sub-area of Artificial Intelligence. As the wording suggests, it is about imparting knowledge to machines or computers. To this end, a so-called neural network or models need to be trained with data, such as texts or images. The respective data can be unstructured financial data from the SAP system for instance. From the mass of training data, the system extracts characteristic features to enable a direct recognition and assignment of the data imported in the future based on these features.

Overview of SAP intelligent technologies

  • Conversational Artificial Intelligence (AI or CI) includes the entirety of intelligent technologies standing behind automated message transmission and voice-activated applications. They enable human-like interactions between computers and humans. As a result, users will be guided and supported in their daily business.
  • Intelligent Robotic Process Automation (IRPA) is the combination of RPA, ML and AI. Tasks, such as the processing of messages and orders or the execution of data transfers, are assigned to digital robots or “bots” as they are often called. These bots efficiently implement time-consuming and repeating processes.
  • Internet of Things (IoT) means the networking of devices, machines and installations with and through the Internet. Sensor data transferred in real time increase the transparency of business processes. Decisions based on this data will be made proactively and more quickly.
  • Machine Learning (ML) is part of artificial intelligence. IT systems (machine learning models) are trained on the basis of existing datasets and algorithms enabling them to identify patterns and rules and use them to develop results by themselves. In this way, business decisions are optimized or even made automatically.

FIS Machine Learning Applications and Development

Usually, self-learning technologies, such as ML, become relevant if applications cannot be optimised or developed in a rules-based way. The FIS professionals work every day on testing and further developing innovations by using ML, RPA or bots. FIS, for instance, enhances its own products through the use of machine learning or further develops customer-specific ideas and proposals.

FIS strategy has always been to put the customer requirements at the centre of our thinking. That is why FIS offers both SAP applications and our own self-developed optimisation applications, with teams of experts who will work with you to find technology solutions for your specific challenges.

As an example, within our SAP integrated invoice processing solution, FIS / edc (invoice monitor), the two main technology components use machine learning technologies to automate the invoice throughputs with less human intervention.

In FIS / fci, the OCR data reading application, the embedded machine learning technology is able to extract the key content from an invoice in the same way that an individual would recognise the data (i.e. data in the vicinity of key words and prefixes) and then later stores the co-ordinates of the key data in a knowledge base for subsequent invoices from the same supplier.

In FIS / edc, machine learning can be used to create automatic account assignments and direct FI invoices to the correct individuals or groups based on the experience of previous postings.

 

 
FIS EDC invoice processing diagram

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Make savings by automating invoice postings in SAP

Introduction

FIS invoice processing technology automates data-entry, freeing up accounts payable resource. Invoices are processed in any layout, in different languages and currencies. The technology assists with supporting colleagues working from home.

FIS are one of the leading software developers of applications that improve business processes in SAP ERP. The invoice processing solution provides time, effort and financial savings for organisations by:

  • Reducing manual data-entry tasks and additional human involvement
  • Positing a high proportion of invoice automatically into SAP (no touch processing)
  • Automatically forwarding FI (PO-exempt) invoices to individuals or groups
  • Providing a familiar SAP environment for invoice queries and approval workflow

Automated Invoice Data Extraction (FIS / fci)

FIS have developed one of the most effective technologies used for extracting supplier invoice data from a scanned or emailed attachment. By introducing technologies into the invoice data extraction process there is less manual keying and improved invoice data quality. Key invoice data can now be read from invoices with different formats, languages or currencies.

SAP Integrated Invoice Matching and Posting (FIS / edc)

As an integrated add-on to standard SAP, the invoice monitor technology enables invoices to be posted automatically or alternatively routes them to designated approvers or groups.

FIS / edc complements SAP ERP, creating new functions for the accounts payable team and approvers. The invoice monitor referencing real-time SAP data and enables incoming invoices to be identified as either payable or parked.

In addition workflows are incorporated into the invoice monitor to manage approvals. Additional functions are aimed at invoice assignments and complex invoice coding tasks.

In combination, FIS offer an enhanced process that releases accounts payable teams from mundane tasks. A high proportion of invoices are posted to SAP without any manual intervention

Functions of OCR Reader and Integrated Invoice Processing

Key Benefits

Reduced Effort for AP Team and Machine Learning. Invoice content is read automatically from day-one, so manual data-entry tasks are reduced. In time, the  data extraction technology "learns" the zones where the key data on an invoice resides for each supplier in a "knowledge database" - resulting in automatic reading of the invoice data.

(MM) Invoices that agree with the original PO and GRN in SAP could be posted automatically. (FI) Invoices can be assigned to accounts and forwarded automatically to individuals or departments.
Improved data quality. In the invoice data extraction component, invoice data is checked against SAP tables for vendor, company code and PO recognition. Net, tax and gross values are calculated to ensure that the data has been read correctly. Furthermore, the document can be classified (invoice, credit-note.. etc.) and assigned to the correct company code automatically.
 Rapid Adoption. As with all FIS add-on technologies, FIS / edc complements and works with standard SAP ERP presenting data from SAP transactions and new FIS transactions to assist with invoice queries.
Accounts Payable teams work within standard SAP GUI display formats and approvers use FIS / edc approval workflows using SAP Web Dynpro and Fiori App standards. By developing proprietary technologies using SAP platforms means that FIS applications are easy to adopt for organisations already familiar with standard SAP.
Deep integration with SAP standard. FIS / edc harnesses the intrinsic power and of SAP with no modifications to SAP standard being necessary. The processing technology presents information in real-time from the SAP database - so no data exchanges. SAP add-ons are easier to maintain when SAP upgrades and enhancement packs are introduced.
Diagram illustrating remote working for Accounts Payable Teams
Working from home. Many customers have adapted to the change in working practices brought about by the coronavirus pandemic. Firstly, most customers have worked with their suppliers to further increased the proportion of invoices received via email - and reduced the volume received in paper format.
In this way, invoices are read automatically and manual completions, if required, can be actioned remotely. FIS / edc is also able to accommodate electronic invoices (EDI) and checks their credentials before posting.
Adopting an electronic method of invoice recognition means that organisations are not unduly hindered by the accounts payable team working from home.

 

 

 

 
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2021 Releases: Integrated Software for SAP

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2021 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

  • FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP ECC 6.
  • FIS / mpm – Master Data and Price Management. An SAP “add-on” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP ECC 6.
  • FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP ECC 6  and other ERP Business Systems.

FIS develop a complete suite of SAP Integrated products to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for SAP S/4HANA are continually being developed and their 2021 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

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Automated Invoice Postings for SAP

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Automated Invoice Booking with SAP

Deeply integrated with SAP, FIS technology automates the posting of invoices and provides efficient tools for the management of invoice exceptions and queries

saving time saving money

FIS / edc (electronic document centre) is an SAP certified technology add-in that automates the processing of invoices and other documents such as credit memos, sales orders, customer payment advice notes and vendor statements with minimal human intervention.

FIS / edc reduces manual tasks and eases time pressure on the accounts team - taking the administration burden away from businesses. FIS / edc processes integrate with SAP to create financial savings as documents are processed automatically (no touch processing) and queries are handled more efficiently than with SAP standard.

The software is installed on the same IT infrastructure as SAP with no modifications to SAP standard required. FIS / edc works with the SAP database so information is presented in real-time.

FIS / edc also includes additional functions to make SAP business more efficient - specifically for the accounts team and invoice approvers.

FIS / edc (invoice monitor)

FIS / edc (invoice monitor) is normally paired with the automated data entry application FIS / fci. Combining these two technologies facilitate the posting of a high percentage of invoices in SAP without the involvement of the accounts team resulting in an unmatched "blind-booking" rate (no touch processing).

The application is further enhanced with the email invoice reader, which eliminates the need for printing or scanning of invoices sent as email attachments.

Invoice data for PO related invoices is compared to the open PO data and goods receipt data from SAP at item-line (position) level. A match, within a given tolerance, allows invoices to be posted automatically.

Approval Workflow

FIS / edc supports several workflow functions including a workflow application running on SAP standard Web Dynpro, which allows approvers to action the invoice with forwarding and account assignment functions.

Invoice approval may also be completed from mobile devices and desktops via a FIS Fiori app. This solution provides a simplified workflow design for tablets, smartphones and desktops.

For organisations:

  • Wishing to automate the vendor payment process and make savings when booking invoices into SAP
  • Requiring a substantial increase in the quality of the supplier invoice data
  • With a substantial SAP ERP investment who are looking to enhance the payment processes and make financial and time savings
  • Reduce the degree of manual keying and administration tasks within the current process
  • Wishing to make digital transformations in their current processes

Alternative to:

  • Standard SAP ERP module
  • Physical movement of financial documents
  • Manual keying of data with no validation checks
  • Printing and scanning emailed invoice attachments
  • Using email as a workflow tool

Technologies:

  • FIS / edc has versions for both SAP ECC 6 as well as SAP S/4HANA
  • Flexible import of invoices via OCR and EDI
  • Line matching (MM) of invoice data with SAP data i.e. open orders and goods receipts in real time.
  • Automatic account assignments
  • Workflow options using SAP standards Web Dynpro and Fiori apps
  • Reporting tools to identify issues and bottlenecks to assist with further process improvements
  • Transparency and history audit for each invoice
  • Deep SAP ERP integration with worklists for accounts payable users
  • Presentation of EDI transactions as a standard PDF

Benefits:

  • Higher productivity of accounts payable teams with more functions in a familiar SAP standard GUI, freeing up time from repetitive tasks
  • Faster supplier payments - meeting corporate specific service levels
  • Invoice image displayed in FIS/edc and workflow modules as well as SAP ERP
  • Harnesses the intrinsic power of SAP ERP
  • Integrated into SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • High blind booking rate - particularly for emailed invoices
  • Efficient interrogation tools for exceptions / query management
  • High financial return on investment
  • AP team directed to more value-added work as FIS/edc automates labour intensive tasks
  • Reduction in long invoice processing times
  • Transparency and visibility of the entire P2P process

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FIS Information Systems UK

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FIS Information Systems UK

FIS Information Systems are one of the largest and fastest growing SAP consultancies, technology developers and service providers in Europe

Map of FIS Information sites in UK and Germany

 

FIS Information Systems UK (FIS UK) is the UK subsidiary of FIS Informationssysteme und Consulting GmbH.

FIS UK have expertise predominantly in SAP business process automation software. The technologies improve processes such SAP integrated invoice processing, SAP master data management, and SAP marketplace management.

The FIS Group have a dedicated workforce of 800 employees including more than 200 SAP consultants, and 80 SAP (ABAP / Fiori) application developers. FIS is an established VAR partner of SAP AG with “Gold-Partner” status.

FIS Informationssysteme und Consulting GmbH have headquarters in Germany (Grafenrheinfeld) and with regional offices near Stuttgart and Frankfurt. The organisation is focused on providing SAP consultancy, add-in enhancement technologies, development and implementation expertise for organisations with SAP.

FIS also develop specialist industry applications that run on the SAP ERP standard. Typical industries include:

  • HVACR (sanitary, heating, air conditioning)
  • Paints and interior decoration 
  • Electrical parts and accessories
  • Building materials and plumbing
  • Tools, screws and fastening
  • Medical devices and laboratory equipment
  • Steel and metal wholesalers
  • Automotive manufacturers and components
  • Mechanical and plant engineering
  • Plastics, metal and electronic components

Head Office FIS GmbH

FIS Information Systems - Head Office Grafenrheinfeld

SAP add-in technologies: The SAP business process automation technologies complement and enhance SAP standard software. The technologies reference real-time SAP data with no modifications are needed to SAP standard software.

Organisations with FIS integrated technologies enjoy financial savings as processes are made more efficient with reduced human intervention. The FIS proprietary applications run on SAP standards such as SAP Fiori apps and Web Dynpro creating new views of the data within simplified processes.

FIS ASP is an expert partner for hosting secure SAP ERP infrastructure and providing consultancy services. The organisation has state-of-the-art data centres for clients with SAP ERP as well as complementary IT application.

FIS ASP services include:

  • Technical consulting
  • Analytics
  • Maintenance of operating systems and databases
  • Execution of technical release upgrades
  • SAP archiving of data and documents
  • Non-SAP services (i.e. Email and MS Applications)

FIS ASP specialists support clients from the initial business analysis and planning to the implementation of your infrastructure systems. FIS ASP saves organisations with SAP hardware, software and specialist labour costs.

FIS ASP Data Centre

FIS - ASP Head Office Grafenrheinfeld

FIS Medienwerft GmbH is one of the most experienced digital agencies providing eBranding and eMarketing. FIS Medienwerft were acquired by FIS Group in 2016, providing skills and expertise as a certified SAP Hybris partner.

FIS Medienwerft implements sophisticated eCommerce and omni-Commerce projects for clients such as Adler and Volkswagen. Medienwerft ensures the integration of brand values and brand image in all communication channels used, including social media creating long-term customer relationships and guaranteeing sustainable income streams as well as new client recruitment.

With their SAP Hybris expertise and specialist consultancy services, FIS Medienwerft complements the FIS existing product range. Both organisations have expertise in the complete SAP Customer Engagement & Commerce range uniquely providing clients with solutions across the entire process chain from marketing, through sales and support from a single organisation.

FIS Medienwerft head office in Hamburg

FIS Medienwerft GmbH Head Office Hamburg

 

 

 

 

 
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Strategic Partnerships Enabling Optimal Business Solutions

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Strategic Partnerships Enabling Optimal Business Solutions

FIS have a number of trusted partnerships that provide software and services to further enhance our business process optimisation technologies

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Document Options Limited are an established FIS UK partner providing a range of document capture and document data-extraction services that utilises FIS' invoice reading software FIS / fci.

Document Options work with FIS to support their client base with invoice capture and data reading services. The service addresses the issues of clients who prefer to “outsource” the capture and data reading component of their invoice processing solution as an alternative to data keying or in-house software.

Furthermore, Document Options also provide flexible invoice processing solutions for their SAP and non-SAP client base.

www.document-options.co.uk

 

 

 

H&S Heilig und Schubert Software AG are a leading SAP partner with offices in Germany and Austria. An FIS partner for several years, H&S predominantly provide FIS with products, services and support for their SAP certified document archive.

The SAP Certified inPoint Content Archive provides fast access to stored documents from FIS/edc – invoices, sales orders, statements, order confirmations etc.

The archive supports both SAP ECC 6 and SAP S/4HANA infrastructures.

www.hs-soft.com