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2022 Releases: Integrated Software for SAP

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2022 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

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Document Options Limited – Invoice Data Reading as a Service

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Document Options Limited - Invoice Reading as a Service

Invoice Reading as a Service is used by organsiations as an addition to document capture and archiving

Introduction
Document Options Limited (DOL) are an award-winning provider of process automation, document management and document capture services and are a long-standing partner of FIS Information Systems.
Historically, scanning bureaus focus on the business of archiving documents after they have been processed. However, Document Options also provide their customers with a new service to extract the key invoice data content at the first stage of the process.
The shift from late invoice archiving to early invoice archiving has transformed the accounts payable function of many organisations.
Invoice Reading as a Service
The invoice reading service is available for all organisations and is not restricted only to organisations with SAP.
By combining expertise in high resolution image capture, OCR invoice reading technology and invoice completion services, Document Options provide an unrivalled service for accurate invoice data capture and rapid document throughput.
Invoice Reading as a service schematic
Who is it for?
For organisations with who wish to:
  • Out-source the time consuming tasks of manual data entry and document scanning as part of their accounts function
  • Improve the quality of their invoice data imported into their ERP or Financials software
  • Re-engineer their accounts payable function by working with a specialist services organisation at the first part of the invoice classification process

Key Information: Document Options Limited

Complete invoice reading process including:
  • Invoice transportation service from customer site to the DOL base in Crawley
  • High-resolution Document Capture of physical/paper invoices
  • Capture of emailed invoice attachments
  • Invoice content reading services - i.e. header and line items / positions
  • High accuracy of data capture - by checking missing fields or possible erroneous invoices
  • Fast turn-around service
  • Working with FIS Information Systems directly to provide unmatched services levels
Working from home – coronavirus
Many customers have adapted to the change in working practices brought about by the coronavirus pandemic.
With working from home a preferred option - DOL are able to collect paper invoices and transport them to their UK offices.
In this way customers can work from home without needing to travel to the office to scan invoices - when the task of image capture and invoice data extraction could be delegated to an organisation with Document Option's expertise and experience.
 
FIS NEWS LOGO

2021 Releases: Integrated Software for SAP

00NewsTags: , , , , ,

2021 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

  • FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP ECC 6.
  • FIS / mpm – Master Data and Price Management. An SAP “add-on” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP ECC 6.
  • FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP ECC 6  and other ERP Business Systems.

FIS develop a complete suite of SAP Integrated products to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for SAP S/4HANA are continually being developed and their 2021 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

Organisations That Benefit From FIS/edc

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FIS/edc is an SAP Integrated technology – engineered to streamline and improve the efficiency of a business document processing. The plugin is fully integrated into the existing SAP ECC or SAP S/4HANA environment, meaning that there is a reduced requirement to train employees already familiar with SAP ERP.

The software comes with a range of benefits that can have a positive impact on a variety of industries and their business operations. FIS/edc is installed onto the same IT architecture as SAP, however no modifications to SAP standard will be needed in order for the plugin to function.

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Invoice Reading FAQs: Part 2

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Q: We receive an increasing number of invoices via email as attachments, do we have to print these and then scan – it sounds like a lot of work?

No, FIS/fci can take the attachments and process them without the need for scanning. This is an ideal solution because invoice data can be extracted without any human intervention.  In addition, the invoices are normally created directly from an ERP system and this makes the reading of the invoice data easier as fidelity and accuracy is not lost through the scanning process.

Q: What about recognition rates, how many invoices need manual corrections?

There can be a large variance in recognition rates and this is largely down to factors such as whether header (i.e. supplier, PO number, invoice number, total net etc) or lines (description, unit cost, number of units, net cost of line etc) are required. Typically rates of 90% + are common. The knowledge database always improves the recognition rates from the initial free-form recognition methods. FIS/fci uses a form of machine learning – becoming more accurate at reading data as the number of invoices increases.

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Invoice Reading FAQs: Part 1

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Q: The data on the supplier invoices is different for every supplier?

FIS/fci is designed to search for the required invoice data for every supplier – irrespective of the layout. The “Freeform Recognition” software works for of different invoice layouts for each supplier.

Q: How does the software know that the document is an invoice?

One of the first checks the software performs is to identify if the word invoice (or a translation of the word invoice – facture, fattura, faktura, rechnung etc) is present. The system is also able to recognise different company codes by a look-up of a reference file from the ERP system.

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Simplifying and streamlining Invoice Processing with SAP ERP

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The FIS/edc plugin is an add-on technology to SAP standard that is engineered to streamline the processing of supplier invoices, ensuring that invoice data is more accurately read whilst simultaneously reducing the overall cost of the business process.

The FIS/edc solution provides intelligent processing from start to finish, significantly diminishing the degree of human intervention – taking the cost out of the process.

For MM invoices with agreement with the SAP data no manual checking is necessary and the invoice could be posted automatically. The system also flags any deviations between the vendor invoice data and the SAP invoice data (PO and Goods Receipt) including variations of price, quantity and deliveries.

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SAP Process Improvements for Invoice Payments with Operational Savings.

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The accounts payable department is a necessity for most enterprises – generally viewed as an operational cost – and therefore needs to be run as economically as possible. In an ideal world, the department would generate a high volume of invoices processed per person with short invoice posting times and have checks and balances to ensure high data quality.

Even with SAP ERP, the process of supplier invoice payment can be expensive, with many tasks requiring a lot of manual effort. Invoice posting is usually time-consuming. Process inefficiencies are often identified by intuition rather than with real supporting evidence.

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The Caravan and Motorhome Club accelerate automation levels with Document Options Capture Services and FIS / edc

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The Caravan and Motorhome Club improve automated vendor payables

Document Options services extended to provide invoice reading as a service. FIS Invoice Monitor software provides automatic three-way matches for invoices and approvals workflow.

The Caravan Club and Motorhome Group have been established for more than a century and offer services and support to their members within the camping and motorhome community – having close to 200 active sites within the UK.
Within their payables department, the Caravan Club did have issues with payments to suppliers.
Increased document automation levels and invoice visibility were essential when processing at both their head office, in East Grinstead, and also at site level – which are managed by wardens.
The Caravan and Motorhome Club were approached by Document Options, an established FIS partner and document capture specialist, who suggested an enhanced invoice scanning service.
Using FIS / fci – invoice data reading software, Document Options would not only digitise the invoice but also provide the data-file with the key invoice content.
Jon Laws, Financial Controller of The Caravan and Motorhome  Club stated, ‘removing the scanning and keying parts of the process and moving them to Document Options – who are equipped with the technology and scanning hardware – proved the best business fit for us. In addition, because FIS are one of SAP’s leading global partners – their SAP expertise mitigated any risk with configuration and SAP integration’.
Liz Parish, Head of Accounts Payable added ‘We have already seen a marked increase in automatic booking rates and the reporting functions with FIS / edc ensure we have visibility of outstanding invoices – so we can avoid late payments. The reception of the new system within the business has been excellent’.