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2023 Releases: SAP Integrated Software

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2023 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

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Automated Sales Order Creation

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Automated Sales Order Creation in SAP 

Sales Orders creation can be automated by eliminating data-entry of customer order data. Data is checked in the document monitor before sales orders are created. Exceptions are managed in the SAP integrated monitor before posting.
 

Sales Order Processing

Sales Order Creation - Highlights and Benefits

Automating sales order creation in SAP can be achieved by combining a number of technologies. 

FIS technologies reduce manual tasks and ease time pressure on the accounts receivables team.

As a result, the administration burden is reduced, as the process of sales order creation is made more economically.

Automatic Data Extraction - no data entry

Sales orders can be received electronically (EDI), in paper form or as an email attachment.

The key data from a customer order is extracted automatically via the FIS OCR document reader. The data is checked for potential errors before transferring  the order information to the integrated sales order monitor.

Sales Order Creation within SAP

The integrated matching process and data enrichment functions are tasked with directly converting a customer order into an SAP sales order with or without reference to a quotation or contract.

With the creation of the sales orders, additional supply chain functions such as order confirmation, shipping notification, goods issue and billing document are triggered automatically.

Customer orders that do not pass the plausibility checks successfully can be viewed by the accounts receivable team in the sales order monitor.

Functional description

  • Automated sales orders creation in SAP (paper, email or EDI data records)
  • Overview of all inquiries and purchase orders received
  • OCR image or EDI data visualisation as a PDF form
  • Full integration in SAP with all order processing functionalities
  • Quick error analysis with intelligent message logs
  • Direct communication with integrated mail system

For organisations wishing to

  • Automate sales order creation in SAP and therefore make financial and time savings 
  • Reduce the degree of manual keying and administration tasks within the current process
  • Make digital transformations within their current processes

Alternative to

  • Standard SAP ERP
  • Physical movement of financial documents
  • Manual keying of order data with no validation checks
  • Printing and scanning emailed sales order attachments

Further Benefits

  • Higher productivity of accounts receivable teams with more functions presented in a familiar SAP standard GUI
  • Software is Integrated with SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • Efficient interrogation tools for exceptions and query management
  • High financial return on investment
  • Accounts receivable team directed to more value-added work as FIS / edc automates labour intensive tasks
FIS NEWS LOGO

2022 Releases: SAP Integrated Software

00NewsTags: , , , , ,

2022 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

FIS / fci - an advanced OCR application used for reading the key content of invoices, sales orders, payment advice notes, vendor statements. The application uses a machine learning knowledge base to improve recognition rates.

FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP.

FIS / mpm – Master Data and Price Management. An SAP “add-in” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP.

FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP and other ERP Business Systems.

FIS develop a complete suite of SAP integrated products (add-in applications) to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for 2022 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

FIS NEWS LOGO

2021 Releases: SAP Integrated Software

00NewsTags: , , , , ,

2021 Releases: Integrated Products for SAP ECC 6 + S/4HANA

New Releases of the FIS SAP Integrated modules include:

  • FIS / edc – Electronic Document Centre: An SAP “add-in” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements into SAP ECC 6.
  • FIS / mpm – Master Data and Price Management. An SAP “add-on” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP ECC 6.
  • FIS / xee – XML and EDI Engine: A business system integration module that provides connectivity for information exchange between SAP ECC 6  and other ERP Business Systems.

FIS develop a complete suite of SAP Integrated products to provide business process improvements for organisations with SAP S/4HANA or SAP ECC 6. The FIS modules for SAP S/4HANA are continually being developed and their 2021 releases are documented in the Download Centre.

For Product Roadmaps, FIS customers, please email your request to info@fisuk.co.uk

 

How FIS Technologies Complement SAP Processes

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FIS offer a number of technologies which are fully integrated into SAP standard and offer additional functions to improve existing business processes. Over 100 SAP add-on technologies have been developed by FIS, and each one is designed to integrate seamlessly with SAP ERP (SAP ECC6 or SAP S/4HANA).

The technologies include SAP integrate add-ons for Internet Shopping Solutions, Simplified Master Data Maintenance and Document Processing. A major benefit of the technologies is that no modifications to SAP standard are required, and they are intended to enhance and complement the processes already existing within SAP.

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The Processes Behind FIS/edc

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The FIS/edc system comprises technologies that are used to automate, and efficiently process documents such as invoices, vendor statements, sales orders and payment advice notes with minimal human intervention. The software can save an enterprise time and money, as it reduces the need for manual data-entry, and provides accurate and reliable data transfer to SAP standard.

FIS/edc is designed to securely and reliably deal with processing scanned documents, emailed attachments and EDI invoices, and it is deeply integrated with SAP ERP. The technology plugins are designed to make SAP processes more effective and economical.

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How Can Technology Be Utilised to Read Supplier Invoices and Other Finance Documents

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In any business process within an organisation, there is always a drive to make procedures more efficient, more effective, reduce operational costs and improve outcomes. The same drivers can be applied to the task of manual keying and data-entry tasks, when processing supplier invoices into an organisation’s Financial / ERP software.

Previously, an administrator would manually key-in the relevant information from a physical paper invoice into an ERP or Financials software. This task can be quite labour-intensive and likely to incur human errors.

Some larger invoices with many pages and several invoice lines can be very time consuming to administrate.

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How SAP Standard Processes Are Streamlined With FIS/edc

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The existing SAP standard invoice processing methods involve a large amount of human interaction. FIS/edc is a plug-in that works within the current SAP environment, and streamlines the invoice management experience so that businesses can operate more efficiently.

FIS/edc is one of a number of SAP integrated technologies developed by FIS and offers additional functions to simplify SAP processes. Installing FIS/edc comes with a range of benefits::

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FIS/edc Solution Extentions Beyond Invoice Processing

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FIS/edc is an automated Invoice and document processing technology created by FIS. The technology is designed to streamline and to improve the efficiency of the existing SAP standard with regards to invoice processing and deeply integrated into SAP ECC standard. No modifications are necessary to SAP ECC. FIS/edc works within standard SAP GUIs and therefore minimal training is required for employees already familiar with SAP standard.

The FIS/fci component reads the data from incoming invoices, extract the relevant data and then passes the information to FIS/edc. The solution significantly reduces the need for human intervention, ultimately saving businesses time and money with the additional benefit of improving data quality.

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Automated Invoice Postings for SAP

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Automated Invoice Posting for SAP

Deeply integrated with SAP, FIS technology automates the posting of invoices and provides efficient tools for the management of invoice exceptions and queries

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FIS / edc (electronic document centre) is an SAP certified technology add-in that automates the processing of invoices and other documents such as credit memos, sales orders, customer payment advice notes and vendor statements with minimal manual intervention.

The automated invoice posting technology reduces manual tasks and eases time pressure on the accounts team. As a result, the administration burden is taken away from businesses.

Our software processes integrate with SAP to generate  financial savings as documents are processed automatically (no touch processing) and queries are handled more efficiently than with SAP standard.

The software is installed on the same IT infrastructure as SAP with no modifications to SAP standard required. The add-in technology works with the SAP database so that information is presented in real-time.

The integrated technology also includes additional functions to make business more efficient - specifically for the accounts team and invoice approvers.

FIS / edc (invoice monitor)

FIS / edc (invoice monitor) is normally paired with our automated data entry application. Combining these two technologies facilitate the posting of a high percentage of invoices in SAP without the involvement of the accounts team resulting in an unmatched "blind-booking" rate (no touch processing).

The application is further enhanced with the email invoice reader, which eliminates the need for printing or scanning of invoices sent as email attachments.

Invoice data for PO related invoices is compared to the open PO data and goods receipt data from SAP at item-line (position) level. A 3-way match, within a given tolerance, allows invoices to be posted automatically.

Approval Workflow

The Invoice Monitor supports several workflow functions including a workflow application running on the Web Dynpro platform, which allows approvers to action the invoice with forwarding and account assignment functions.

Invoice approval may also be completed from mobile devices and desktops via a FIS Fiori app. This solution provides a simplified workflow design for tablets, smartphones and desktops.

For organisations:

  • Wishing to automate the vendor payment process and make savings when booking invoices into SAP
  • Requiring a substantial increase in the quality of the supplier invoice data
  • With a substantial SAP ERP investment who are looking to enhance the payment processes and make financial and time savings
  • Reduce the degree of manual keying and administration tasks within the current process
  • Wishing to make digital transformations in their current processes

Alternative to:

  • Standard SAP ERP module
  • Physical movement of financial documents
  • Manual keying of data with no validation checks
  • Printing and scanning emailed invoice attachments
  • Using email as a workflow tool

Technologies:

  • FIS / edc has versions for both SAP ECC 6 as well as SAP S/4HANA
  • Flexible import of invoices via OCR and EDI
  • Line matching (MM) of invoice data with SAP data i.e. open orders and goods receipts in real time.
  • Automatic account assignments
  • Workflow options using SAP standards Web Dynpro and Fiori apps
  • Reporting tools to identify issues and bottlenecks to assist with further process improvements
  • Transparency and history audit for each invoice
  • Deep SAP ERP integration with worklists for accounts payable users
  • Presentation of EDI transactions as a standard PDF

Benefits:

  • Higher productivity of accounts payable teams with more functions in a familiar SAP standard GUI, freeing up time from repetitive tasks
  • Faster supplier payments - meeting corporate specific service levels
  • Invoice image displayed in FIS/edc and workflow modules as well as SAP ERP
  • Harnesses the intrinsic power of SAP ERP
  • Integrated into SAP but with no need for modifications to SAP ERP standard - quick enhancement pack and upgrade changes
  • Data stored once in SAP database - no data exchanges with external software
  • High blind booking rate - particularly for emailed invoices
  • Efficient interrogation tools for exceptions / query management
  • High financial return on investment
  • AP team directed to more value-added work as FIS/edc automates labour intensive tasks
  • Reduction in long invoice processing times
  • Transparency and visibility of the entire P2P process

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