Invoice Reading FAQs: Part 1

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Q: The data on the supplier invoices is different for every supplier?

FIS/fci is designed to search for the required invoice data for every supplier – irrespective of the layout. The “Freeform Recognition” software works for of different invoice layouts for each supplier.

Q: How does the software know that the document is an invoice?

One of the first checks the software performs is to identify if the word invoice (or a translation of the word invoice – facture, fattura, faktura, rechnung etc) is present. The system is also able to recognise different company codes by a look-up of a reference file from the ERP system.

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Simplifying and streamlining Invoice Processing with SAP ERP

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The FIS/edc plugin is an add-on technology to SAP standard that is engineered to streamline the processing of supplier invoices, ensuring that invoice data is more accurately read whilst simultaneously reducing the overall cost of the business process.

The FIS/edc solution provides intelligent processing from start to finish, significantly diminishing the degree of human intervention – taking the cost out of the process.

For MM invoices with agreement with the SAP data no manual checking is necessary and the invoice could be posted automatically. The system also flags any deviations between the vendor invoice data and the SAP invoice data (PO and Goods Receipt) including variations of price, quantity and deliveries.

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FIS/TradeFlex: New Platform for Automated Marketplace Trading

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FIS / TradeFlex: New Platform for Automated Marketplace Trading

FIS Information Systems have launched a new platform specifically for organisations with SAP ERP who use commercial marketplaces to retail their goods.

The platform brings together SAP ERP, the marketplace platform and other applications such as PIMs (Product Information Management Systems) to provide a centralised cloud platform for managing high frequency transactions across a broad range of products.

At present, the platform is aligned with the attributes for Amazon, eBay and Unite – with further platforms access via SAP ERP planned in 2020. FIS / TradeFlex automates the management of the data exchanges from the marketplace into SAP including:

  • Delivery notes
  • Quantity availability
  • Pricing and conditions
  • Payments
  • Cancellations and returns

 

 
 
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New Releases 2019: FIS NextGeneration S/4HANA

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New Releases 2019: FIS NextGeneration S/4HANA

FIS Integrated Products for SAP S/4HANA are released annually in January. New Releases of the FIS NextGeneration modules include:

  • FIS/edc – Electronic Document Centre: An SAP “add-on” technology to accelerate data matching and the posting of invoices, sales orders, payment advice notes and supplier statements etc into SAP S/4HANA.
  • FIS/mpm – Master Data and Price Management. An SAP “add-on” technology for simplified maintenance of SAP Master Data with integrated validation checks and workflow solution – allowing data to be exchanged with SAP S/4HANA.
  • FIS/xee – XML and EDI Engine: A business system integration that provides connectivity for information exchange between SAP S/4HANA and other ERP Business Systems.

FIS develop a complete suite of SAP Integrated products to provide business process improvements for organisations with SAP S/4HANA or SAP ECC. The FIS modules for SAP ECC are released annually in June.

 

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How SAP Standard Processes Are Streamlined With FIS/edc

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The existing SAP standard invoice processing methods involve a large amount of human interaction. FIS/edc is a plug-in that works within the current SAP environment, and streamlines the invoice management experience so that businesses can operate more efficiently.

FIS/edc is one of a number of SAP integrated technologies developed by FIS and offers additional functions to simplify SAP processes. Installing FIS/edc comes with a range of benefits::

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New Release: FIS/fci OCR Invoice Data Extraction Tool

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New Release: FIS / fci OCR Invoice Data Extraction Tool

FIS Information System develop new releases of their products for SAP Business Process Improvements in July and January. The FIS / fci (2019) has new been refreshed to remove any known bug-fixes and also new additional features as requested by our customer base.

In the 2019 Release the software now includes:

  • Time handling adjustments for invoices sent outside of the recipient’s time zone
  • Rejection of erroneous pdfs – i.e. blank, password protected, invalid, blank/empty, corrupt etc
  • New handling options for coloured PDF invoices
  • New FTP security functions
  • New Life Cycle Management Reports for Invoices
  • Additional OCR Recognition Engine


The new release of FIS / fci will be available in January 2019.