Posting Invoices Without Manual Intervention

Posting Invoices Without Manual Intervention

Discover how technology can free accounts payable teams from low-value and repetitive work - allowing time to focus on more important tasks. 

Processing supplier invoices with standard SAP ERP can be a labour-intensive exercise with repetitive data-entry tasks and frequent manual checks. The entire supplier payment process can be made more efficient by introducing invoice data-reading and integrated posting and workflow technologies.

With the introduction of time-saving technologies, invoices can be posted automatically when they meet specific criteria. The percentage of invoices posted automatically into SAP ERP with no manual work is sometimes referred to as the blind-booking rate
Who is the technology for?
For organisations with SAP ERP (ECC 6 or S/4 HANA) who wish to:
  • Process a high percentage of invoices automatically - freeing up time for their accounts payable team
  • Automatically route PO-exempt invoices to the correct personnel for approval
  • Accommodate additional invoices from new company divisions ( i.e. in a Shared Service Centre)
  • Transform business processes by introducing technologies that automate time-consuming tasks such as data-entry and manual data comparisons
  • Make savings by reducing invoice processing costs
  • Embrace automation as a strategy - to run departments and organisations at a reduced expense
Key Information
  • FIS / edc (invoice monitor) is a deeply integrated enhancement to SAP ERP - sharing screen GUIs and referencing SAP data in real-time
  • An agreement between PO, Invoice and Goods Receipt values (within a tolerance) would ensure that invoices are posted into SAP without the need for manual checks
  • The system is configured so that invoices outside of tolerances are held for review
  • FIS develop invoice processing modules for both SAP ECC 6 and SAP S/4HANA standards
  • Invoice approval workflows run on SAP standards such as Fiori Apps and Web Dynpro
Working from home - coronavirus
Many organisations have adapted to the changes in working practices brought about by the coronavirus pandemic.
Our clients have worked with their suppliers to increase the proportion of invoices received via email and therefore reduced the volume received in paper format. In this way, invoices can be read automatically and manual completions, if required, can be worked through remotely.
FIS / edc is also able to accommodate electronic invoices (EDI). Adopting an electronic method of receiving supplier invoice means that organisations further assist employees working from home.